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[Grégoire Détrez <gregoire AT fripost.org>]

Hello,

On Sat, Sep 27, 2014 at 12:24:15AM +0200, Leif-Jöran Olsson wrote:
> I agree it should definitely be clear how to get an item onto the board
> agenda and when board meetings are held. For this continued consistent
> use  of the wiki is the obvious way. But this proposal/suggestion have
> several problematic parts:  i) this added step of required attendance
> will make it harder for most people to add items, and ii) it will not
> work for all items for several reasons. And iii) if you then also remove
> the option to send in items through ordinary channels expected to be
> working to address the board like email 
> board AT fscons.org
>  and by
> snailmail you also make it seriously harder. So please elaborate on why
> these added restrictions would be needed -- I do not see it. And cannot
> endorse it as is. In its current form this suggestion will make it
> harder for everyone. If it is something else that is addressed not
> explicitly put on public display in full except a subject line the board
> meeting minutes will let any member know what has been brought up.

Thanks for your answer. I thing that there has been a misunderstanding
though: my suggestion was that the described process is made available
and is documented, not made mandatory in any way.

More specifically, the board is still free to make its own agenda, in
particular if someone brings something up but does not show up, the board
is free to discuss it anyway, but can choose not to do so if for instance
it needs clarification.

And there is no reason why the board cannot be contacted by any mean
available. Then there is two possibilities.
1) the raised issue is sensitive. Since as far as I understood the board
meetings and their minutes are public, it should probably be discussed
in an other context (like the board ml. Or even the same place/time as
the board meeting, just not as part of the meeting if you see what I
mean.) In that case, the proposed process does not apply.
2) the issue is not sensitive and someone (for instance a board member)
can add it to the agenda and the same process applies. It's just more
work for you...

I believe this address i) and iii). As for ii), it's a bit un-specific
:-/ but I don't see any reason why something that will be discussed in a
public meeting couldn't (and shouldn't) be announced in a public meeting
agenda. Please correct me if I overlooked or misunderstood something :-)

/ǵ

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