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[Thomas Gramstad <thomas.gramstad AT ub.uio.no>]

So in other words, the Oslo/Norway group wants to ask a Big 
Question to our peers in Sweden: Is it better to pool our 
resources into organizing just One 2019 event, in november? 
(including organizational pooling such as using only the org 
mailing list and taking down the Oslo-org mailing list etc.).

Thomas


On Tue, 20 Nov 2018, Kacper Why wrote:

> In summary:
>
> * Agenda.
> * FSCONS 2019: is it happening?
> * Collaboration on bringing speakers
> * One channel for communication for all of orga
> * PR and sponsoring
> * action points:
> - check venue (Christian)
> - 1st contact momentum (Kacper + Henrik)
>
> Hi all,
>
> these are the minutes from Sunday's meeting about a potential
> FSCONS2019. Present were Thomas, Christian, Henrik and me, so all
> save one of the orga that made FSCONS 2017 in Oslo happen. Before I
> present the notes a quick word about me:
>
> I am one of the founders of Hackeriet in Oslo and I played a part in
> organizing FSCONS2017 because I felt I could make a difference.
> I have a world of respect for what you have built with FSCONS in
> Gothenburg and I did my best last year so that the FSCONS
> in Oslo stayed true to that ideal. I'd love to see another FSCONS
> happen, wherever it may be.
>
> I will be sticking to English here although it is understood that most all
> of us understand both Swedish and Norwegian.
>
> * Agenda
> We were hoping to see some of the Swedes visit us this weekend. We
> did not mean to be so formal when we requested an agenda, and we indeed
> held this meeting free of one but since we can hope for at most two
> hours all together at an in-person meeting, we will strive for all
> meetings going forward to have a clear bullet-point agenda, start and
> end time. Going forward, clear communication will save us on
> misunderstandings and ultimately make us stronger as an organization.
>
> * FSCONS 2019: The big if.
> The four of us present all agreed it would be worth having another
> FSCONS in Oslo, and that we could work towards making that happen if
> there is going to be one.
>
> One of our biggest wants to improve from last year is that we believe
> that the event would be better if Swedes and
> Norwegians collaborated, especially on bringing in speakers.
>
> We also believe that the very short time that remains until March/April
> this November almost being over, Desember being what it is, three months is
>  what remains realistically, that
> does not leave enough time or energy to create a conference and that
> we should pool our resources to make one single event happen
> preferably on the second weekend of November 2019.
> One single FSCONS event with enough time to organize it properly is
> really a condition for us to participate in organizing it.
>
> * One channel for communication
>
> If we all agree on the shared goal of making more FSCONS events happen,
> then one point we can improve on is to have everybody share the same
> channel for communication, to avoid misunderstandings and pool resources
> and energy.
>
> It doesn't really matter which channel that is as long as we all agree
> on the same place for that communication. In this regard, having a
> separate Oslo orga mailing works counter to its purpose.
>
> * PR and sponsoring
>
> If we are to have another event, last years event could have been better
> in two ways: we could have been on the ball earlier with regards to
> reaching out to people about the event, and we could have been better at
> reaching out to sponsors - and earlier about applying for funding.
> These crucial things were in the air until the last two months before the 
> conference.
>
> Since we aren't professional event organizers, and FSCONS is nearly
> unknown in Oslo, we feel that reaching out to an event agency for help in
> the matter of marketing the event makes sense.
>
> To summarize,
> are you keen on making another FSCONS happen by finding interesting
> and balanced speakers?
> can we agree on a unified channel for communication?
>
> Regards,
> Kacper Wysocki