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[comotion AT delta9.pl]

Hi Johanna,
I agree putting everything in the same sheet is best.

I have a sort of template for how that would look like here:
https://docs.google.com/spreadsheets/d/1EOc5_KDMmy4QBJF1j87IsRjEFLEgc-LpN0cPgtB_ZhE/edit#gid=4
(this was once used as event planning for Hackeriets 2year conference party 
and then as a template for planning of a music festival)
Take a look at the "Delegations" and "Deadlines" tabs.

Perhaps it makes sense to start with that?

I think I also have a fairly detailed birds-eye plan from a previous
FSCONS to feed these "deadlines", I'll see if I can dig that up.

-K


On Wed, May 08, 2019 at 10:44:05AM +0000, Johanna Johansen wrote:
> Hi Kacper,
> 
> Thank you for your feedback!
> Maybe we can add several pages in the spreadsheet already made for the
> speakers (one page for applications, one for conference location ... ),
> where we can keep updated information on all the activities related to
> the conference?  Good idea to include updates such as the one you
> mentioned in the final meeting invitation.
> 
> For everybody else:
> If there are other updates to be added to the final meeting invitation,
> please let me know.
> 
> Kind regards,
> Johanna
> 
> On 08.05.2019 10:53, comotion AT delta9.pl wrote:
> > Hi Johanna,
> > Thank you, this is a great meeting invite.
> >
> > I cannot stress enough the importance of
> > agenda as well as start and duration.
> >
> > Having these two elements ready weeks before a meeting lets everyone
> > decide if they want to attend.
> >
> > However, I would really like to strike "status" points from this and
> > future agendas. Spending precious time in meetings updating each other
> > on things can figure out before the meeting is counterproductive.
> >
> > We should really have one place where everyone can put
> > in and look up status. That was the point of the "speakers" spreadsheet,
> > perhaps we need something for other aspects of the planning. Until we
> > have that "something else" (I will try to whip something up), we should
> > rely on email.
> >
> > For instance,
> > status applications: Frifond and Nordisk Kultur Fond have been
> > applied, NUUG Foundation application has not been started.
> >
> > That information can be included in the final meeting invitation as
> > critical info for all attendees.
> >
> > -Kacper
> >
> >
> > On Tue, May 07, 2019 at 06:56:26PM +0000, Johanna Johansen wrote:
> >> Hi,
> >>
> >> To plan the next FSCONS meeting, please choose the days that fit you on
> >> Doodle (between 23rd and 28th of May):
> >>
> >> https://doodle.com/poll/gft4epgeshbgrfqp
> >>
> >>
> >> The meeting is starting at 21.00 and lasts for half an hour.
> >>
> >> The meeting place: https://meet.jit.si/fscons
> >>
> >> Here are some suggested discussion topics and feel free to suggest more:
> >>
> >> 1. Status speakers and keynotes. How many speakers do we have until now
> >> and how many more do we need?
> >>
> >> 2. Organizing of the talks and tracks.
> >>
> >> 3. Status sponsor applications.
> >>
> >> 4. PR planing; creating posters;
> >>
> >> 5. Plans for volunteering work during the conference.
> >>
> >> 6. Update of the webpages of FSCONS.
> >>
> >>
> >> NB: Since we had few people participating at the last meeting, I would
> >> like to know if you have suggestion for how to arrange the meetings so
> >> that more of us participate:
> >>
> >> Is 21:00 o'clock a good hour for meeting?
> >>
> >> Do you need to be sent a reminder one day before?
> >>
> >> Other suggestions?
> >>
> >>
> >> Kind regards,
> >> Johanna
> >>
> >>
> >>
> >>
> >>
> >>
> 
>